Withdrawal, Refund and Return to Title IV Policies

For the convenience of our students, school programs are organized into different schedules, which divide programs into segments of instruction called “quarters” or “terms”.  A course 6 weeks in length or less is referred to as “mini."  Refund policies, which are governed by New York State law, will be different depending upon whether your program and schedule is six weeks or less, or divided by terms or quarters, and how many terms or quarters are contained within each program and schedule.

Review your enrollment agreement carefully to determine the policy, which applies to your selected schedule and program.

Quarters Refund Policy

A) A student who cancels the enrollment agreement within seven days after signing it will have all monies paid to the school refunded with the exception of the non-refundable registration fee, which is due and payable at the time the student signs this enrollment agreement.

Thereafter, the student will be liable for the non-refundable registration fee, the cost of any books and supplies accepted, and any tuition liability as described below, calculated according to the student’s last day of physical attendance at the school. Tuition liability is divided by the number of “quarters” in the program.

B) If the student withdraws or is discontinued during the first quarter of instruction the school may retain:

0% of the quarter’s tuition if termination is prior to or during the first week of instruction; or
25% of the quarter’s tuition if termination is during the second week of instruction; or
50% of the quarter’s tuition if termination is during the third week of instruction;or
75% of the quarter’s tuition if termination is during the fourth week of instruction; or
100% of the quarter’s tuition if termination occurs after the fourth week of instruction.

C) If the student withdraws or is discontinued during the second quarter of instruction (as applicable) the school may retain:

25% of the quarter’s tuition if termination is during the first week of instruction; or
50% of the quarter’s tuition if termination is during the second week of instruction; or
75% of the quarter’s tuition if termination is during the third week of instruction; or
100% of the quarter’s tuition if termination occurs after the third week of instruction.

D) For students terminating their instruction during the second quarter of their program, and not withstanding the provisions of paragraph B, the provisions of Paragraph A regarding refunds of program charges shall apply unless the school demonstrates that there were no significant educational changes in the student’s program, such as non-functioning educational equipment adversely affecting the student’s program; a material change in the student’s schedule as agreed to at the time of enrollment; substitution of a teacher, after instruction has began, where the teacher does not possess the necessary language skills to effectively communicate the subject matter to the students in the approved language of instruction; or a significant increase in the student to teacher ratio.

Term Refund Policy

A) A student who cancels this agreement within seven days after signing it will have all monies paid to the school refunded with the exception of the non-refundable registration fee which is due and payable at the time the student signs this enrollment agreement. Thereafter, the student will be liable for the non-refundable registration fee, the cost of any books and supplies accepted, and any tuition liability as described below, calculated according to the student’s last day of physical attendance at the school. Tuition liability is divided by the number of “terms” in the program and schedule. This program and schedule consists of two terms of fifteen weeks.

B) If the student withdraws or is discontinued during the first and only term of instruction the school may retain:

0% of the term’s tuition if termination is prior to or during the first week of instruction; or
20% of the term’s tuition if termination is during the second week of instruction; or
35% of the term’s tuition if termination is during the third week of instruction; or
50% of the term’s tuition if termination is during the fourth week of instruction; or
70% of the term’s tuition if termination occurs during the fifth week of instruction; or
100% of the term’s tuition if termination occurs after the completion of the fifth week of instruction.

Subsequent Terms

20% of the term’s tuition if termination is during the second week of instruction; or
35% of the term’s tuition if termination is during the third week of instruction; or
50% of the term’s tuition if termination is during the fourth week of instruction; or
70% of the term’s tuition if termination occurs during the fifth week of instruction; or
100% of the term’s tuition if termination occurs after the completion of the fifth week of instruction.

Paragraph A regarding refunds of program charges shall apply unless the school demonstrates that there were no significant educational changes in the student’s program, such as non-functioning educational equipment adversely affecting the student’s program; a material change in the student’s schedule as agreed to at the time of enrollment; substitution of a teacher, after instruction has began, where the teacher does not possess the necessary language skills to effectively communicate the subject matter to the students in the approved language of instruction; or a significant increase in the student to teacher ratio.

C) Any refund due to a student shall be paid by the school within forty-five days of the date of termination, cancellation, or withdrawal. Such date shall be the earliest of the date upon which the student informs the school in writing that he or she has withdrawn, or the date that the school has determined the student to have withdrawn in accordance with applicable law.

D) The failure of a student to notify the school director in writing of withdrawal may delay refund of tuition pursuant to Section 5002 of Educational Law.

Mid Program (6 weeks and under) Refund Policy

  1. A student who cancels the enrollment agreement within seven days after signing it will have all monies paid to the school refunded with the exception of the non-refundable registration fee which is due and payable at the time the student signs this enrollment agreement.

Thereafter, the student will be liable for the non-refundable registration fee, the cost of any books and supplies accepted, and any tuition liability as described below, calculated according to the student’s last day of physical attendance at the school

If termination occurs        School may keep

0 - 15% of the program………….....................………………………….0%
16 - 30% of the program………….....................................…….25%
31 - 45% of the program…………………………....................………….50%
46 – 60% of the program………………………......................………….75%
After 60% of the program……………..………………...................……100%

Paragraph A regarding refunds of program charges shall apply unless the school demonstrates that there were no significant educational changes in the student’s program, such as non-functioning educational equipment adversely affecting the student’s program; a material change in the student’s schedule as agreed to at the time of enrollment; substitution of a teacher, after instruction has began, where the teacher does not possess the necessary language skills to effectively communicate the subject matter to the students in the approved language of instruction; or a significant increase in the student to teacher ratio.

B) Any refund due to a student shall be paid by the school within forty-five days of the date of termination, cancellation, or withdrawal. Such date shall be the earliest of the date upon which the student informs the school in writing that he or she has withdrawn, or the date that the school has determined the student to have withdrawn in accordance with applicable law.

C) The failure of a student to notify the school director in writing of withdrawal may delay refund of tuition pursuant to Section 5002 of NYS Educational Law.

Financial Aid Return Policy

Recipients of Federal Title IV financial aid who withdraw from enrollment at The Manhattan Institute, or have their enrollment terminated for administrative, disciplinary, attendance, or other reasons will have their financial aid eligibility re-calculated under a formula prescribed by the U.S. Department of Education.  In general, a student will keep only the pro-rated portion of student aid “earned” through attendance in the first sixty percent of the payment period.  Upon completion of the first sixty percent of the payment period, all of a student’s financial aid is considered “earned” and no return of funds is necessary.

The Manhattan Institute will calculate the amount of aid earned/retained using a pro-rata formula prescribed under Federal regulation.  The Financial Aid Office will determine the amount of Title IV aid earned by multiplying the total Title IV aid (other than FWS) for which the student qualified by the percentage of time enrolled.  The student is only entitled to the pro-rated portion of the federal student aid received according to the formula, and may be required to return aid funds to the U.S. Department of Education under certain circumstances. More detailed information on the Return of Title IV Funds may be obtained from the Financial Aid Office.

The pro rata refund calculation stated above does not include the registration fee or books, materials and lab fee.  If a student drops out of college, any refund that is due will be paid within 45 days of the earliest of (I) date on which the college determines that the student dropped out; (II) expiration of the  payment period in which the student withdrew; or (III) expiration of the period of enrollment for which the student has been charged.